Flower-Sprecher Veterinary Library


Alumni Papers / Student Life Records

The Archives of the College of Veterinary Medicine collects selected personal papers from alumni. We obviously cannot collect the papers of all of our alumni, so we must be selective in what we accept. In particular we are looking for material which documents student life. The official records of the college do not offer many details about the student experience, so we are interested in biographical materials from this period in the lives of our alumni. Listed below are guidelines that will assist you in deciding what to donate. [For information about professional records or club records, see the guidelines for New York State veterinary history records.]

Please contact the Archives Coordinator:

  • Before sending any material to the Archives,
  • To receive a print copy of the Memorandum of Understanding Form,
  • To request any supplies, such as acid free folders and boxes, or
  • To arrange for the pick up of boxes.

What is Wanted

  • Biographical sketch or vita, including bibliography and description of your work. This helps to suggest access points that are relevant to your experience, to use in bibliographic cataloging and to provide context for your papers.
  • Correspondence - incoming and outgoing, [e-mail in hard copy, please]
  • Lecture notes, papers, reports, and other classroom material
  • Diaries, journals, or scrapbooks
  • Audio-visual materials, e.g. photographs, videos, tapes, slides, etc.

What is Generally NOT Wanted

  • Greeting cards, unless they could be considered as letters
  • Routine University materials-administrative mailings
  • Proprietary materials from other institutions
  • Financial records, e.g. check stubs, tax returns, etc.
  • Event banners
  • Academic regalia, e.g. robes, hoods, etc.
  • Diplomas
  • Duplicates

Questionable

  • Reprints (by people other than yourself) - unless not readily available elsewhere
  • Books (by people other than yourself) - usually a bibliography, annotated if necessary, can substitute
  • Subject clipping files (as opposed to biographical files), unless they are annotated
  • Raw Data from grant projects would need to be reviewed with the University Archivist
  • Work papers and drafts of materials which have been published

Confidentiality and Restrictions

  • Records can have restrictions on access or use.
  • Restrictions must be generic and not apply to a particular class of people.
  • Restrictions with time limits are very much preferred - e.g. 20 years from date of creation or 20 years from date of gift