The Archives of the College of Veterinary Medicine collects personal and professional papers from faculty. Because we cannot personally contact all members of the faculty, we rely on you to help us identify potential archival resources. The line between personal and professional lives can be difficult to ascertain, so please remember we are interested in your life as a whole. Listed below are guidelines that will assist you in deciding what to donate.
Please contact the Archives Coordinator:
- Before sending any material to the Archives,
- To receive a print copy of the Memorandum of Understanding Form,
- To request any supplies, such as acid free folders and boxes, or
- To arrange for the pick up of boxes.
What is Wanted
- Biographical sketch or vita, including bibliography and description of your work. This helps to suggest access points that are relevant to your area, to use in bibliographic cataloging
- Correspondence - incoming and outgoing [e-mail in hard copy, please]
- Curricula, syllabi, lecture notes, early field studies and other classroom material
- Research files, including correspondence
- Material concerning policies/programs that were developed or perhaps changed
- Diaries or journals
- Audio-visual materials, e.g. photographs, videos, tapes, slides, etc.
- Family papers can be included
What is Generally NOT Wanted
- Personnel files, including tenure review files - restricted by University policy and law
- Student records, e.g. grade sheets - restricted by University policy and federal law
- Financial records, e.g. check stubs, tax returns, etc.
- Greeting cards, unless they could be considered as letters
- Proprietary materials from other institutions
- Routine University materials - administrative mailings
- Academic regalia, e.g. robes, hoods, etc.
- Reprints (by people other than yourself) - unless not readily available elsewhere
- Books (by people other than yourself) - usually a bibliography, annotated if necessary, can substitute
- Subject clipping files (as opposed to biographical files), unless they are annotated
- Raw Data from grant projects would need to be reviewed with the University Archivist
- Work papers and drafts of materials which have been published.
Confidentiality and Restrictions
- Records can have restrictions on access or use.
- Restrictions must be generic and not apply to a particular class of people.
- Restrictions with time limits are very much preferred - e.g. 20 years from date of creation or 20 years from date of gift