New York State Veterinary History Records
The Archives of the College of Veterinary Medicine collects selected organizational records and professional papers from alumni and other New York State practitioners in order to document the veterinary profession in New York State, with a special emphasis on the Southern Tier. We are interested in the records of veterinary professional organizations and clubs, as well as business records from a sampling of private practices. Listed below are guidelines that will assist you in deciding what to donate.
Please contact the Archives Coordinator:
- Before sending any material to the Archives,
- To receive a print copy of the Memorandum of Understanding Form,
- To request any supplies, such as acid free folders and boxes, or
- To arrange for the pick up of boxes.
What is Wanted
- Organizational histories
- News clippings about the organization or practice
- Publications such as programs, journals, newsletters, brochures, posters and announcements issued by the organization or practice
- Annual reports
- Meeting minutes
- Significant correspondence (as opposed to daily operational correspondence, memos)
- Summary financial records, e.g. annual financial reports, general ledgers, etc.
- Audio-visual materials, e.g. photographs, videos, tapes, slides, etc.
What is Generally NOT Wanted
- Personnel files - restricted by law
- Daily financial records, e.g. invoices, bank statements, canceled checks, etc.
- Reprints (by people other than yourself) - unless not readily available elsewhere
- Books (by people other than yourself) - usually a bibliography, annotated if necessary, can substitute
- Subject clipping files (as opposed to biographical files), unless they are annotated
- Work papers and drafts of materials which have been published
- Raw Data from grant projects would need to be reviewed with the University Archivist
Confidentiality and Restrictions
- Records can have restrictions on access or use.
- Restrictions must be generic and not apply to a particular class of people.
- Restrictions with time limits are very much preferred - e.g. 20 years from date of creation or 20 years from date of gift