• The Research Grant Process flow chart includes a suggested timeline, decision-making process, and contacts for progressing through a research grant application.
• The DCS Research Drop-In Sessions can save a lot of energy and time by coming to those sessions early on to refine the ideas and plan the submission.  We recommend you do this close to the start of preparing your proposal as we have found faculty can save a lot of energy and time by coming to those sessions early on to refine the ideas and plan the submission.  Held on first Wednesday of each month from 1:00-2:00PM via Zoom. Sessions provide an opportunity for informal discussion of your research idea and help with navigating our research ecosystem. Please contact Maria Hopko for the Zoom link.

• Complete the online Proposal Notification Form!

• Cornell Grant Submission Policy  -  Important Information!

• CVM Grant Submission Policy - Check it out!

Grant Deadlines 

Although OSP policy states scientific documents may be revised until 9:00am on the sponsor deadline day, CVM requires additional time for internal review and processing by the Research Coordinators. Therefore, all final scientific documents must be submitted to your Research Coordinator by 1:00 p.m. on the business day prior to the sponsor deadline. Final scientific documents submitted within the full review window (i.e., seven business days before the sponsor deadline for Research Coordinator review and five business days before the sponsor deadline for CRO review) will be reviewed in their entirety, along with all administrative components. 

Templates Available

Christie Sayre has agency templates and checklists to assist in the submission process. She also may have an example proposal for previous submissions. Please contact her if these would be helpful to you. 

Examples Available

Several faculty members with successful proposals have kindly shared facilities and equipment sections and related materials for NIH, NSF, DOD, Morris Animal Foundation and American Kennel Club proposals with our Department's research coordinator Christie Sayre.  Please contact her if one of these templates may be helpful to you.

Cornell is a member of COHA, the Clinical and Translational Science Award One Health Alliance, which are veterinary schools partnered with medical colleagues to advance our understanding of diseases shared by humans and animals and find solutions & treatments.

 COHA Fellowships Several Cornell research teams are offering fellowship training opportunities for residency-trained veterinarians.  Through COHA support, these 2-year research fellowships are designed to engage veterinary clinical specialists in inter-disciplinary and comparative research teams.

Translational Training Opportunities Cornell faculty, staff and students are encouraged to participate in translational research training opportunities offered through Weill Cornell Medical College and other partner CTSA institutions.

To find available opportunities for funding and relevant deadlines contact Christie Sayre, DCS Grant & Contract Coordinator. 

• CVM Research Funding Dashboard provides a searchable list of funding sources.
• CVM Limited and Internal Funding opportunities.
• Review the ongoing funded work at the CVM Research Awards page to find researchers to collaborate with who may have areas adjacent or overlapping to your own.

Clinical & Translational Science Award One Health Alliance

Cornell is a member of COHA, the Clinical and Translational Science Award One Health Alliance, which are veterinary schools partnered with medical colleagues to advance our understanding of diseases shared by humans and animals and find solutions & treatments.

 COHA Fellowships Several Cornell research teams are offering fellowship training opportunities for residency-trained veterinarians.  Through COHA support, these 2-year research fellowships are designed to engage veterinary clinical specialists in inter-disciplinary and comparative research teams.

Translational Training Opportunities Cornell faculty, staff and students are encouraged to participate in translational research training opportunities offered through Weill Cornell Medical College and other partner CTSA institutions.

Perpetual Internal DCS Grants

• Publication Editing Grant Application
• Publication Grant Application
• Resident Travel Grant Application

Grant applications and project planning requires knowledge of the costs of services.  Below are a list of service providers commonly utilized by DCS researchers.  Service provider links will take you to those webpages that have published rates.  For questions about rates not published, contact Christie Sayre, DCS Grant & Contract Coordinator and/or Carol Frederick for CUHA/Clinical Trails rates.

Personnel

• Cornell Student Wages and Job Classifications
• Clinical Trials Coordinator  -  Contact Carol Frederick for consultation of project and budget estimate.
• Innovation Lab  -  $75/hour - Contact Mike Byron for consultation of project and budget estimate.

Travel Per Diem

• US GSA Travel Per Diem Rate Calculator
• IRS Standard Travel Mileage Rates
• Cornell DFA Travel Per Diem Rates

Animal Care 

• CARE Per Diem Rates for Animal Housing and CARE Service Fees (includes ECRF, TMCF, Equine Hangar, Snyder Hill)
• Equine Park & KLM Barns Layup Rates

Animal Health Diagnostic Center

• Diagnostic Plans & Panels  -  Select Species and then select Test Code for a description and rate.
• Testing Laboratories  -  Select Lab and then click on "Order * Tests" for a list of tests and their rates.
• Veterinary Support Services

Other Services

• Equine Treadmill

Cornell Statistical Consulting Unit

• Consulting (advice) for CVM staff is Free.
• Contract Service (computation or analysis) for CVM staff costs $165/hr.

Prelude Clinical Trials Software Pricing

• Fill out a proposal notification form. All policy requirements for due dates must be met.
• Once this is completed, we can review the required materials and determine if the materials need to flow through the CRO. Typically, if a full budget and justification and/or University sign off is required it will need to go to the CRO for review.
• A RASS record may be required depending on the submission requirements.

• The lead PI should fill out the proposal notification form and include you as a Co-PI or Co-I and add our department in the department section of the form. 
• If our department is added, the proposal will show up on the department list, and Christie Sayre can reach out to the research coordinator to obtain information on the submission. 
• We will need a list of the requested materials, confirmation of your role on the project (Co-PI, Co-I, collaborator), a copy of the RFP,  and the due date of your materials to their office. 

• The lead PI (you) will need to fill out a proposal notification form. Make sure to include all Co-PI’s, Co-I’s, and Collaborators in the form and specify their roles.  All policy requirements for due dates must be met. 
• Christie Sayre will reach out to the PI for their OSP contact information and will share a list of the requested materials, a copy of the RFP and the due date of their materials. 

• We prefer you to fill out a proposal notification form for CVM tracking purposes, but it is not required. The lead PI should fill out the proposal notification form required within their unit.  Each college has a different mechanism for submissions.  The lead department will follow the submission policy requirements.
• If we haven’t been contacted already, request the PI to connect us to their OSP contact for a list of the requested materials, confirmation of your role on the project (Co-PI, Co-I, collaborator), a copy of the RFP,  and the due date of your materials to their office. 

Collaborators from Outside institutions are considered a Subcontractor to you.

• Fill out a proposal notification form. All policy requirements for due dates must be met.
• Depending on the role of the PI from the outside institution, the list of materials could vary. Please include the PIs role and contact information on the proposal notification form.
• Request the PI to connect us with their OSP contact so that we can provide them with a list of the requested materials, a copy of the RFP,  and the due date of their materials to our office.
• A subcontract RASS record will be created in addition to your RASS record. All required subcontract documents will be uploaded into the subcontract RASS record and need PI sign off prior to submission.
• All subcontract documents will be incorporated into your proposal materials prior to submission. We must receive all the required subcontract documents no later than 7 business days before the sponsor’s due date.
• Weill Cornell Medicine is considered a subcontract on our submissions.

You are considered a Subcontractor if you work on another PI's project from an outside institution.

• Fill out a proposal notification form. All policy requirements for due dates must be met.
• If you don’t have a list of the requested documents from the OSP office at the collaborating college or company, request the PI to connect us to their contact for a list of the requested materials, confirmation of your role on the project (Co-PI, Co-I, collaborator), a copy of the RFP, and the due date of your materials to their office.
• A RASS record, scope of work, budget, and budget justification are required in addition to any other requested documents by the main PI’s college or the company submitting.
• If requested from Weill Cornell Medicine you are considered a subcontractor.

College Definition of Clinical Trial: A veterinary clinical trial is a research study conducted on animals to evaluate the safety and effectiveness of novel treatments, diagnostic tools, or medical approaches intended to improve animal health and advance veterinary medicine. These studies may test new drugs, medical devices, surgical techniques, vaccines, diets, or behavioral therapies. Veterinary clinical trials are specifically designed to benefit the enrolled animals while contributing to broader scientific understanding and, in some cases, informing both veterinary and human medical advancements.

• The college offers a subsidized IDC rate of 33% for projects that qualify as clinical trials research.
• Fill out a proposal notification form. All policy requirements for due dates must be met.
• A RASS record, Form 11, list of personnel involved, scope of work, budget, and budget justification are required.
• The budget and scope of work must be approved by Carol Frederick prior to submission to the Research Coordinator.
• If AHDC costs are included the budget and scope of work must be approved by the ADHC Executive Director or their designee prior to submission.
• Information will be shared with the college research office for review and approval of the IDC request prior to submission.

If a company or other entity wants you to test a technique, instrument, drug, etc.” 

• Will there be intellectual input, analysis of findings or recommendations based on the work?
• Is there a possibility of publishing the results?
• Does performance of the work require animals, human participants, recombinant DNA, transgenic plants, biohazardous materials, select agents or similarly regulated materials?
• Is there a budget and/or is the PI’s effort going to be charged to the company?
• If yes to above, this most likely is a research agreement.
• Fill out a proposal notification form. All policy requirements for due dates must be met.
• A RASS record, scope of work, budget, and budget justification are required.
• Do they have a published Indirect Cost Rate (IDC)? If not,  full IDC will be included.

NFA's include Non-Disclosure Agreements (NDA), Material Transfer Agreements (MTA), and Dual Use Agreements (DUA).

• Is the outside agency asking for a NFA? If yes, we would process the agreement through OSP. 
• Reminder that all NFAs must be approved by the OSP. The process involves submitting through the RASS (Research Administration Support System).
• PI Responsibility: The Principal Investigator must ensure all necessary protocols, such as IRB or IACUC, are in place.
• Export Control: If receiving confidential information, check for export control risks. Controlled technology cannot reside on campus without approval.
• Ownership: The agreements often cover intellectual property rights, insurance, and indemnification.
• Termination/Return: Agreements usually require a plan for the destruction or return of materials/data at the end of the project.
• Standard NDA: Cornell offers a standard NDA, which can be signed by individuals only if no changes are made and it meets specific criteria, such as not involving controlled information.
• Institutional Review: If the standard NDA conditions are not met, the agreement must be submitted to the OSP for review and institutional signature.